It's important to buy high-quality copy machines that fulfill your offices' needs, but it's easy to be blindsided by new models and assume that higher priced ones are better than the cheaper ones. To help you navigate your way through the world of copy machines, here's a compilation of tips.
The copy volume is how many pages per month that the copier can process. Copiers are categorized into groups like SOHO (small office, home office) for occasional use, low volume, mid volume, high volume, and professional printing. This is especially important if you are buying a unit for personal, low-key use versus for a large office. In addition, copiers can connect to numerous computers, which allow it to respond to the scanning, printing, and faxing needs of the group.
Features for Scanning
A photocopier that is connected to a network or multi-functional device is the preferred platform for a higher quality scanner since the printer can directly send the scan to your computer or email. This is a great feature especially for those in an office setting. Should you need a scanning feature for your day-to-day operations, checking whether this feature is included should be a top priority.
Similar to volume, speed relates to how many pages can be copied in one sitting. For example, the average workplace has three to ten employees with print / copy speeds of up to 45 pages per minute placing the unit in the mid-volume group or category. Before your search, understanding what you need regarding copy speed is important to ensure that the unit you choose will be sufficient for your operations.
Additional Features & Benefits
As mentioned earlier, there are many new features added to copiers that are not necessarily mandatory to have, but make the unit appear fancier and of higher quality. There are additional applications that can improve your printing experiences, such as document workflow solutions that are automated, as well as document editing and accessibility programs. Accessibility programs enable photocopier, printer, scanner, and multifunctional devices to be controlled by a mobile device.
Who makes the unit is an important question you should ask yourself before purchasing. It's not necessarily about the brand, so do not get bought up in how popular they are or how high their annual sales may be. Just make sure it's a stable, legitimate company whose reputation is about selling a great product. You also want to make sure they also provide customer service and inspection in case something goes wrong a few months down the road, or you need support.
When buying the actual machine, search the payment options that they have available. Keeping track of the transaction will be important in the future when you have customer service questions or warranty issues.
You want to find high value when you search through copy machines. Some machines are cheaper in price, but still have an overall high quality while other machines are more expensive and not really worth the price.
It's always best to do research on products and educate yourself about their features and what you need before making a selection.